Privacy Notice

This is the privacy notice of https://rnaportland.org operated by the Portland Branch of the Royal Naval Association (Registered Charity No. 1069074). In this document, “we”, “our”, or “us” refer to RNA Portland Branch.

Our policy complies with UK law, including the UK General Data Protection Regulation (UK GDPR).

1. Minimal Information Framework & Administrator-Only Platform

Our website is strictly an informational platform managed entirely by the site administrator. To enforce data minimisation:

  • No Public Interaction: Public comments, discussion forums, user-submitted content modules, and public profile registrations are completely disabled across the entire site.
  • No Data Harvesting: We do not host marketing forms, subscription popups, or newsletter sign-ups that collect personal identification data.

2. Information We Process With Your Consent

The only personal information processed occurs through direct, authorised actions initiated by you:

  • Restricted Access Requests: If you are an authorised branch member requesting credentials to access restricted areas of the site, we process the technical metadata necessary to create, secure, and monitor your login sessions.
  • Direct Correspondence: If you contact us via email at webmaster@rnaportland.org, we implicitly use your email address solely to reply to your inquiry. We do not sell, share, or disclose this information to any third parties.

3. Automated Data Collection & Security Logging

When you browse the site, basic technical data is processed automatically to maintain structural health and infrastructure protection:

  • Server Log Files: Our hosting server automatically logs your IP address, browser type, and access timestamps. This data is utilised strictly by our hosting architecture and active firewall protections (such as Wordfence) to track malicious traffic patterns and block hacking attempts.
  • Performance Analytics: We use Google Analytics tracking cookies to collect completely anonymous web traffic metrics (such as unique visitor counts and page popularity) to aid site optimisation. No personal profiling or tracking across external sites is conducted.

4. Data Storage, Location, and Retention

Our website is hosted in the United Kingdom on servers owned by Rocket Fibre. Your data remains strictly within the UK/EU zone and is never passed or transferred internationally.

5. Your Rights and Controls

You maintain full control over your digital footprint under the UK GDPR rules:

  • Access & Erasure: You can request to view, edit, or completely delete any personal data logs or login records we hold by emailing webmaster@rnaportland.org. We will take steps to verify your identity before taking action to safeguard your information.
  • Complaints: If you are dissatisfied with our privacy practices, you have the right to lodge a formal complaint with the Information Commissioner’s Office (ICO) at https://ico.org.uk/.

• National Compliance: You can review the National RNA General Data Protection Policy on the official national portal.
• Policy Status: This policy was updated and last reviewed on 30 August 2026.